Notification and reporting obligations
All research- and educational institutions in Svalbard shall notify the Governor of their travel plans no later than four weeks before the scheduled start date.
Research- and educational institutions must receive an official reply letter from the Governor of Svalbard before the notified travel plans can start.
The Governor of Svalbard sets the requirements for what such a notification must contain. For a group trip, it is sufficient to send a joint notification form. The notification must be sent electronically.
Research- and educational institutions are obliged to report the number of days spent in the field within four weeks after their activity has ended.
All camping in tourism activities, field activities, and under the auspices of research and education activities require permission from the Governor.
Applications must be submitted to the Governor no later than four weeks before the planned camping trip. Researchers can apply via the application form in the RIS portal.
Camping activities that require an application to the Governor must be secured with an alert and organized polar bear guard when there are people in the camp.